Crew scheduling built for live events.
RosterCall helps venues and production companies request crew, track availability, manage event rosters, and keep everyone on the same page — without endless text threads.
Stop texting 30 people to staff one show.
Built for venues, production companies, and working event crew.
Staffing shows shouldn't live in scattered text threads.
Texting everyone manually gets messy. Availability gets lost. Call times change. People forget to respond. Venues and production companies need one place to manage crew.
From event to confirmed roster in three steps.
Create an event
Add the date, venue, stage, call times, notes, and roles needed.
Request crew
Pull from your active crew database, see availability, assign roles, and send requests.
Confirm the roster
Crew accepts, declines, or marks tentative. Your roster and calendar stay updated.
Everything to staff a show, in one place.
Crew Database
Keep crew organized by role, status, notes, and availability.
Event Rosters
Track requested, accepted, tentative, declined, and cancelled crew in one place.
Availability Tracking
See who's available, soft-held, or unavailable before you request them.
Roles Needed
Define staffing requirements and see what's filled or still open.
Stages & Pay Presets
Save stages and preset pay by role, stage, and position.
Crew Dashboard
Crew view requests, accept or decline, track gigs, and update availability.
Self-Booked Gigs
Crew add gigs booked outside RosterCall so calendars stay accurate.
Notifications & Inbox
Stay updated on requests, responses, cancellations, and event changes.
Built for the people who actually run live events.
Whether you're staffing a club show, festival stage, private event, corporate gig, or a weekly venue schedule — RosterCall keeps the crew side organized.
Built around real event workflows.
RosterCall understands that live events aren't normal shifts. Crew might be called for load-in only, load-out only, all-day, or a split call. Venues may pay different rates by stage and role. Production companies may work across dozens of client venues. RosterCall is built around those realities.
A complete event-operations platform, in the making.
RosterCall is growing into a complete workforce and event-operations platform for production companies, venues, festivals, touring teams, and event crews. Here's what we're building next.
Roles & Permissions
Custom role templates with view, edit, and hidden controls — even across departments.
Department Operations
Production, hospitality, credentials, VIP, security, and bar — scoped to the right people.
Calendar & Maps
Google & Apple calendar exports, .ics downloads, and one-tap directions.
Financial Tools
Private quotes, costs, and event profitability — separated from crew pay.
Crew Scheduling
Recurring availability, conflict detection, and stronger external freelancer profiles.
Communication
Department threads, announcements, read receipts, and required acknowledgements.
Mobile & Notifications
Installable PWA, push notifications, and event-day quick actions on site.
Reporting & Integrations
Utilization, response rates, exports, payroll, file storage, APIs, and webhooks.
Roadmap items are not yet available. We don't commit to exact release dates.
Contact RosterCall
Have a question, want to test RosterCall, or need help? Send us a message.
For support, beta testing, partnership questions, or general inquiries, contact us below — or email support@rostercall.app.